Preston Memorial Hospital v. Palmer

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IN THE SUPREME COURT OF APPEALS OF WEST VIRGINIA January 2003 Term __________ FILED February 27, 2003 RELEASED February 28, 2003 No. 30682 __________ RORY L. PERRY II, CLERK SUPREME COURT OF APPEALS OF WEST VIRGINIA RORY L. PERRY II, CLERK SUPREME COURT OF APPEALS OF WEST VIRGINIA PRESTON MEMORIAL HOSPITAL, Petitioner Below, Appellee, v. JOSEPH M. PALMER, STATE TAX COMMISSIONER, Respondent Below, Appellant __________________________________________________ Appeal from the Circuit Court of Preston County The Honorable Lawrance S. Miller, Jr., Judge Civil Action No. 99-C-87 AFFIRMED __________________________________________________ Submitted: January 21, 2003 Filed: February 27, 2003 John A. Mairs Jackson & Kelly, P.L.L.C. Charleston, West Virginia Attorney for the Appellee Darrell V. McGraw, Jr. Attorney General Stephen B. Stockton Senior Assistant Attorney General Charleston, West Virginia Attorneys for the Appellant The Opinion of the Court was delivered PER CURIAM. JUSTICE DAVIS concurs and reserves the right to file a concurring opinion. SYLLABUS 1. The same standard set out in the State Administrative Procedures Act, W.Va. Code, 29A-1-1, et seq., is the standard of review applicable to review of the Tax Commissioner s decisions under W.Va. Code, 11-10-10(e) (1986). Syl. Pt. 3, in part, Frymier-Halloran v. Paige, 193 W.Va. 687, 458 S.E.2d 780 (1995). 2. Once a full record is developed, both the circuit court and this Court will review the findings and conclusions of the Tax Commissioner under a clearly erroneous and abuse of discretion standard unless the incorrect legal standard was applied. Halloran v. Paige, 193 W.Va. 687, 458 S.E.2d 780 (1995). Syl. Pt. 5, Frymier- Per Curiam: This case presents the appeal of the West Virginia Tax Commissioner1 (hereinafter the tax commissioner ) to the November 1, 2001, final order of the Circuit Court of Preston County ruling that, contrary to the decision of the tax commissioner, amounts paid by Preston Memorial Hospital (hereinafter the hospital ) to Quorum Health Services (hereinafter Quorum ) as reimbursement of compensation of a chief executive officer and a chief financial officer2 were exempt from use tax. This case was filed in the circuit court by the hospital as an administrative appeal of the relevant portion of use tax assessed against the hospital. Based upon our review of the petition, briefs, record, arguments of counsel and applicable law, we affirm the ruling of the lower court. I. Factual and Procedural Background The hospital, incorporated as a non-profit community hospital,3 is located in Preston County , West Virginia, at Kingwood. The hospital is an acute care medical facility whose stated mission is to provide a modern community healthcare facility, convenient to and at a cost affordable to county residents. 1 Joseph M. Palmer was the Tax Commissioner at the time this case was initiated and has since been succeeded by current Tax Commissioner Rebecca Melton Craig. 2 The chief executive officer and chief financial officer will be referred to collectively in this opinion as key personnel. 3 According to the record, the hospital was originally built by the citizens of Preston County in 1955. The hospital changed from being a county hospital to a non-profit, charitable corporation in 1984. 1 As explained during oral argument, the hospital s board of directors (hereinafter the Board ) sought to improve the management expertise at the hospital but had some difficulty in locating qualified individuals for the key personnel positions. In 1996, the Board addressed this problem by entering into an agreement with Quorum whereby the hospital purchased from Quorum the services of key personnel to manage the affairs of the hospital under the supervision of the Board as well as other management and consulting services. According to the provisions of the portion of the agreement involving the key personnel, the hospital was obligated to reimburse the wages and employee benefits paid by Quorum to the key personnel. The record reflects that the billing, payment and accounting of these payroll expenses were handled separately from the other management and consulting obligations the hospital incurred with Quorum. Following its audit of the hospital, the State Tax Division of the Department of Tax and Revenue issued a Notice of Assessment on October 23, 1997, against the hospital for tax deficiencies which resulted from the agency finding that all services provided under the agreement between the hospital and Quorum were purchases subject to use tax. The hospital objected to that portion of the assessment which involved reimbursed compensation for the key personnel and filed a petition for reassessment with the tax commissioner pursuant to West Virginia Code § 11-10-8 (2002) (Supp. 2002).4 The hospital challenged the assessment 4 The 2002 amendments to West Virginia Code §§ 11-10-8 through 10 do not (continued...) 2 on the basis that it qualified as a joint employer with Quorum of the key personnel and therefore was exempt from use tax under the provisions of Technical Assistance Advisory5 (hereinafter TAA ) 95-008 issued by the tax commissioner. A hearing on the petition was held on July 29, 1998, from which an Administrative Decision was issued on May 19, 1999, upholding the assessment. See W.Va. Code § 11-10-9 (2002) (Supp. 2002) (defining agency s hearing procedures). The Administrative Decision concluded that the joint employer exemption from use tax of reimbursed compensation for leased employees pursuant to TAA 95-008 did not apply to the type of employment relationship the hospital had with the key personnel. The hospital challenged the administrative agency decision by filing an appeal, as provided by West Virginia Code § 11-10-10 (2002) (Supp. 2002), in the Circuit Court of Preston County on July 19, 1999. 4 (...continued) substantively affect this case. 5 West Virginia Code § 11-10-5r (1986) (Repl. Vol. 1999) explains technical assistance advisories in the following manner: (a) The tax commissioner may issue an informal technical assistance advisory to a person, upon written request, as to the position of his office on the tax consequences of a stated transaction or event, under existing statutes, rules or policies. However, after the issuance of an assessment to a taxpayer, a technical assistance advisory may not be issued to that taxpayer with respect to the issue or issues involved in the assessment. 3 Based upon the briefs and oral argument of the parties, the lower court reversed that portion of the Administrative Decision which found the hospital ineligible for an employer-employee use tax exemption. Instead, the order of the court below found that, according to the provisions of TAA 95-008, an employer-employee relationship did exist between the hospital and key personnel which caused the amount the hospital paid Quorum as reimbursement of compensation of the key personnel to be exempt from use tax. It is from this ruling in the November 1, 2001, final order of the lower court that the tax commissioner bases this appeal. II. Standard of Review West Virginia Code § 11-10-10 sets forth the process by which administrative decisions of the tax commissioner may undergo judicial review through the circuit court and further provides that the resulting circuit court decision may be appealed to this Court by either the taxpayer or the tax commissioner. As explained in syllabus point three of FrymierHalloran v. Paige, 193 W.Va. 687, 458 S.E.2d 780 (1995), [t]he same standard set out in the State Administrative Procedures Act, W.Va. Code, 29A-1-1, et seq., is the standard of review applicable to review of the Tax Commissioner s decisions under W.Va. Code, 11-10-10(e) (1986). We went on to state in syllabus point five of Frymier-Halloran that [o]nce a full record is developed, both the circuit court and this Court will review the findings and conclusions of the Tax Commissioner under a clearly erroneous and abuse of discretion standard unless the incorrect legal standard was applied. 4 III. Discussion The specific tax at issue in this case is the state s use tax. The Legislature has provided that the use tax and sales tax statutes be [considered] complementary laws and wherever possible be construed and applied to accomplish such intent as to the imposition, administration and collection of such taxes. 2002). W.Va. Code § 11-15A-1a (1969) (Repl. Vol. As a result of this complementary treatment, the same exemptions are applicable to both the sales tax and the use tax. W.Va. Code § 11-15A-3(a)(2) (1987) (Repl. Vol. 2002). Of particular interest to our discussion here is the exemption for services rendered by an employee to his or her employer. W.Va. Code § 11-15-2 (s) (2001) (Repl. Vol. 2002); 6 see also 110 W.Va.C.S.R. 15, § 60.1. The instant case revolves around the question of whether the hospital is exempt from payment of use taxes on reimbursed compensation of the key personnel according to the provisions of TAA 95-008 or, more to the point, whether the hospital and Quorum under the TAA are joint employers of the key personnel which thereby would qualify the hospital for the employer-employee exemption defined by the TAA. The tax commissioner argues that the facts in this case and those underlying TAA 95-008 are so dissimilar that the complete opposite outcome is warranted. The commissioner s position is that the hospital does not qualify for the exemption from use tax allowed by TAA 95-008 because the facts in the instant case do not demonstrate that an employer-employee relationship existed between the hospital and the key personnel. 6 The 2001 amendments to West Virginia Code § 11-15-2 did not change subsection (s) and have no meaningful affect on the issue before us. 5 Initially we recognize that the consumer sales tax and use tax laws do not provide a definition for the terms employee or employer or otherwise define an employeremployee relationship. A regulation, apparently promulgated by the agency to fill this gap, provides a basis for ascertaining, for consumer sales tax purposes, whether an employeremployee relationship exists. See 110 W.Va.C.S.R. 15, § 60.3. This regulation sets forth twenty factors,7 based upon the common law, to be considered when determining the nature of [] [an employment] relationship. Id. It is important to note at this juncture that the common law definition of employer was modified by the tax commissioner with the creation of a joint employer concept in TAA 95-008, which itself may be questionable.8 Nevertheless, TAA 95-008 allows an exemption of reimbursed payroll costs from use tax where personnel are leased from one company leasing organization to another business recipient organization pursuant to a long-term agreement. In essence, TAA 95-008 acknowledges the leasing organization as the common law employer and recognizes the recipient organization as a joint employer if an 7 The following is a list of the general categories of indicators of an employeremployee relationship contained in 110 W.Va.C.S.R. 15, § 60.3: instruction; training; integration; services rendered personally; hiring, supervising and paying assistants; continuing association; set hours of work; full-time required; doing work on employer s premises; order or sequence set; oral or written reports; payment by hour, week, month; payment of business and travel expenses; furnishing tools and materials; significant investment; realization of profit or loss; working for more than one firm at a time; do they make their services available to the general public; right to discharge; right to terminate. 8 No party in this case was in a position to challenge the validity of the subject TAA, and this Court has simply operated under the presumption that the TAA is valid. 6 employer-employee relationship is supported by the circumstances. Demonstration of the requisite authority and control to establish the recipient organization as an employer and the 7 personnel in question as qualifying leased employees9 is accomplished by applying the twenty 9 The term leased employee is defined in TAA 95-008 against the backdrop of the twenty factors of 110 W.Va.C.S.R. 15, 60.3 as follows: [A]ny person who is the common law employee of his or her leasing organization (General employer), who is not the common law employee of the recipient organization (Special employer), and who provides employee services to the recipient if a. such services are provided pursuant to a written agreement between the recipient (Special employer) and the leasing organization (General employer) lasting for more than one year, b. at least fifty percent of the leased employees performed such services for the recipient (or for the recipient and related persons as defined for purposes of section 414(n) of the Internal Revenue Code of 1986, as amended), on substantially a full-time basis in a permanent employment position of the recipient that existed for a period of at least one year prior to execution of the employee leasing agreement and the rest of the employees leased to the recipient fill permanent employment positions with that recipient. As used here, permanent employment position means a position intended by the recipient to last for more than one year that is neither a temporary nor seasonal position, c. the services of the leased employee for the Special employer are of a type historically performed, in the business field of the recipient (Special employer), by its employees, and d. if the Special employer had a qualified pension plan as defined for federal income tax purposes, whether or not the Special employer has such a plan, the leased employees must be included in the plan for the plan to be a qualified plan. 8 factors contained in 110 W.Va.C.S.R. 15, § 60.3. Before examining how the standards of TAA 95-008 affect the present case, it is important to reiterate that our review is governed by the West Virginia Administrative Procedure Act (hereinafter APA ). We summarized the circumstances under which a reviewing court may reverse a decision of an administrative agency under the APA in syllabus point two of Shepherdstown Volunteer Fire Department v. West Virginia Human Rights Commission, 172 W.Va. 627, 309 S.E.2d 342 (1983), stating that under W.Va. Code § 29A-54(g), [a] court shall reverse, vacate or modify the order or decision of the agency if the substantial rights of the petitioner or petitioners have been prejudiced because the administrative findings, inferences, conclusions, decisions or order are: (1) In violation of constitutional or statutory provisions; or (2) In excess of the statutory authority or jurisdiction of the agency; or (3) Made upon unlawful procedures; or (4) Affected by other error of law, or (5) Clearly wrong in view of the reliable, probative and substantial evidence on the whole record; or (6) Arbitrary or capricious or characterized by abuse of discretion or clearly unwarranted exercise of discretion. Although we acknowledge that the clearly wrong and arbitrary and capricious standards of review are deferential standards, we also have recognized that such deference presume[s] [that] an agency s actions are valid as long as the decision is supported by substantial evidence or by a rational basis. Syl. Pt. 3, in part, In re Queen, 196 W.Va. 442, 473 S.E.2d 483 (1996) (emphasis added). Furthermore, despite the limited nature of judicial review of such contested cases, a court cannot uphold a decision by an administrative agency . . . if, while there is 9 enough evidence in the record to support the decision, the reasons given by the trier of fact do not build an accurate and logical bridge between the evidence and the result. Id. at 447, 473 S.E.2d at 488. We proceed with these principles in mind to determine whether the lower court abused its discretion in reaching a decision which sets aside the presumption of regularity generally accorded an administrative agency s decision by a reviewing court. An examination of the May 19, 1999, Administrative Decision (hereinafter Decision ) reveals that the administrative law judge (hereinafter ALJ ) who presided over the initial hearing and issued the Decision found the hospital s reliance on TAA 95-008 misplaced. Although the ALJ agreed with the hospital that similarly situated taxpayers are entitled to equal and uniform treatment under the law, he found that the fact pattern underlying the basis for TAA 95-008 and the situation of the hospital to be too dissimilar to afford the same treatment of providing a tax exemption. Specifically, the Decision relates: The factual situation in TAA 95-008 is essentially that Company A needs to reduce its employee overhead, so it contracts with another Company, B, to transfer all of its (A s) employees to B, which in turn leases those same employees back to Company A. However, all employee control remains with Company A, including the setting of wage rates, hiring, firing, training, etc., and more importantly Company B is providing no taxable services (management, consulting, etc.) to Company A other than carrying its payroll for a fee. In contrast, Quorum maintains control over its employees, even though its employees serve subject to approval of Petitioner s Board of Directors, and Quorum is providing a 10 bundle of administrative, management, and other related services to the Petitioner under which it is paid management fees and salary reimbursements. Quorum is also capable, at Petitioner s choosing, to offer for a fee, specialized consulting services, as well as a volume discount purchasing program. These two situations, from a strictly factual standpoint are completely different, with the bottom line being that Quorum, unlike the leasing company scenario in TAA 95-008, is providing, for fees, a bundle of taxable services to the Petitioner for which the Petitioner as purchaser thereof is liable for the payment of use tax. Upon review of this conclusion, the lower court applied the twenty factors adopted by the tax commissioner in TAA 95-008 as an analytical framework for determining the existence of an employer-employee relationship. The result of the lower court s detailed analysis was summarized in the final order as follows: 19. In the present case, the Key Personnel are providing employee services to the Hospital even though they are common law employees of Quorum, the leasing organization. These services are provided pursuant to a written Agreement between Quorum and the Hospital lasting for more than one year. At the time the Agreement was signed, one of the two Key Personnel had performed employee services for the Hospital on a full-time basis in a permanent employment position of the Hospital that had existed for many years prior to the execution of the employee leasing Agreement. The other Key Personnel also filled a permanent employment position with the Hospital that had also existed for many years prior to the signing of the Agreement. The Key Personnel, as Administrator and Controller of the Hospital, fill positions of a type historically performed in hospitals by their employees. Finally, the Hospital does have a qualified pension plan as defined for federal income tax purposes and the Key Personnel would have been required to be included in that plan for the plan to be a qualified plan if they were not 11 covered by a similar qualified organization. plan provided by leasing The circuit court s synopsis demonstrates that some of the facts found by the tax commissioner are of questionable merit in the determination of the existence of an employer-employee relationship under the guidelines contained in the agency s regulations, as adopted by the commissioner for use in situations such as that presented in TAA 95-008. The disparity in reasoning applied in the TAA versus that applied in the current case is readily apparent although the logical basis for the difference goes unexplained. We see no discernable difference between that employer-employee relationship described in TAA 95-008 and that which the hospital has with the key personnel. Nor is a defensible explanation offered in support of the conclusion reached by the agency. Consequently, we find that the lower court did not abuse its discretion in surmising that the tax commissioner s action in denying the applicability of TAA 95-008 and thereby finding the hospital ineligible for the use tax exemption of a joint employer was an arbitrary conclusion which represented an abuse of discretion. Accordingly, we affirm the decision of the circuit court to reverse that portion of the decision of the tax commissioner finding the hospital ineligible for a use tax exemption under TAA 95-008 for its key personnel hired through Quorum. 10 10 The conclusion we reach here should not be viewed as an endorsement of TAA 95-008 or as support for the wholesale expansion of the reach of the TAA; however, as long as TAA 95-008 remains viable, the facts of this case are within its ambit. Additionally, nothing in this opinion is intended in any way to alter the obligation of employers to pay sales tax or (continued...) 12 For the foregoing reasons, the November 1, 2001, final order of the Circuit Court of Preston County is affirmed. Affirmed. 10 (...continued) use tax for persons hired through temporary employment agencies. 13

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